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Registrar's Office: Student Records

Student Records Information

Upon meeting graduation requirements listed in the catalog, students are issued their graduation documents within 45 days from the graduation date. Diploma/certificate(s), one copy of official transcript, and one copy of unofficial transcript are mailed to the student’s address on file with the college unless prior arrangements have been made in advance by the student.

Graduation Documents include:

  • Diploma/certificate(s)
  • Official Transcript signed in a sealed envelope.
  • Unofficial Transcript

Graduation documents will not be issued to students with an outstanding balance and/or to students with active administrative or academic holds until the balance is resolved and/or the holds are cleared. In the meantime, the Registrar’s Office can issue a verification letter confirming student’s completion of the program for requests like job opportunities, scholarships, college applications, and more. 

Official Transcripts will not be issued directly to current or former students with an outstanding balance. However, MCC can provide an official transcript of a current or former student directly to a current or potential employer, even if the current or former student owes a debt. The FERPA form is required for this option.

MCC partnered with Parchment, education's largest transcript provider, to make ordering your official transcript & education verification easier and faster!

Students' transcript is a copy of their permanent academic record at Midwestern Career College. 

1. Official Transcript (OT) Request:

  • Regular processing fee (1-10 processing days): $10
  • How to request: order through Parchment
  • There are three delivery options for an OT request:
    • Electronic (via email)
    • Print & Mailed (printed on paper & mailed)
    • Local Pickup (in-person pickup)

2. Urgent Official Transcript (OT) Request:

  • Urgent processing fee (1-2 processing days): $15
  • How to request: order through Parchment
  • There are two delivery options for an urgent OT request:
    • Electronic (via email)
    • Print & Mailed (printed on paper & mailed)

3. Unofficial Transcript (UT) Request:

Official Transcripts will not be issued directly to current or former students with an outstanding balance. However, MCC will provide an official transcript of a current or former student directly to a current or potential employer, even if the current or former student owes a debt.

MCC partnered with Parchment, education's largest transcript provider, to make ordering your official transcript & education verification easier and faster!

Education Verification (EV) provides confirmation of a learner's enrollment in a program of study and verifies their current status in the program. This includes students name, program name, program type (certificate vs degree), enrollment date, target completion date (applicable for active students only), program exit date, credential awarded and date awarded.

  1. Education Verification (EV) Request:
  • ​​​​​​​​​​​​​​Regular processing fee (1-10 processing days): $10
  • How to request: order through Parchment
  • There are two delivery options for an (EV) request:
    • Electronic (via email)
    • Print & Mailed (printed on paper & mailed)

By requesting to send the records to a third party on student's behalf, the student gives the college permission to release their records to the third party listed on the request.

Students can request for replacement of Diploma(s) and/or Certificate of Completion (COC) at any time from the Registrar’s Office.

Please note that the design, wording, and signatures on the replacement document will be processed by what is currently in use by the College and may be different from the ones printed on the original certificate.

  • Replacement fee: $45/copy
  • Urgent Fee: additional $25/envelope.
  • Make a payment online

Processing time:

  • Requests are processed within 15 business days from the receipt of the request and confirmation of the fee payment.
  • Urgent requests are processed within 3 business days from the receipt of the request and confirmation of the fee payment.
  • To ensure timely processing, please forward your payment receipt to registrar@mccollege.edu

Students can pick up or receive COC in the mail:

  • COCs sent by mail will be delivered by standard ground USPS service.
  • Urgent replacement COCs will be delivered by next day USPS, UPS or FedEx service.