Registrar's Office: Student Records

Students are issued their diploma or certificate of completion (COC) within 45 days of meeting graduation requirements outlined in the catalog. 

Diplomas and Certificates of Completion are issued via Parchment. 

Parchment Graduation Packet includes the following: 

• Digital Diploma/certificate (sent to the email address on file with the college)
• Mailed Diploma/certificate (mailed to the address on file with the college)

Students are responsible for ensuring their correct email and mailing addresses are on file with the college. Incorrect information will cause delays and result in a replacement fee. 

Diploma/Certificate(s) will not be released to students with an outstanding balance of $5.00 or more until the balance is resolved and the holds are cleared. To check if you have a balance or any administrative holds on your account, please reach out to businessoffice@mccollege.edu. If you recently paid off the balance on your account, please complete the Diploma/Certificate of Completion (COC) Request Form below.

Diploma/Certificate of Completion (COC) Request Form

Fill out this form if:

1. You are an ESL student requesting your certificate of completion (COC). 
2. You are a certificate or degree program student who has not received your original diploma/certificate(s) AND it has been over 45 days since program completion. 
3. You are a certificate or degree program student requesting a replacement of your original diploma/certificate(s).
4. You are a former certificate or degree program student who recently resolved the balance on the student account and now requesting for your graduation packet.

Please be advised that the design, wording, and signatures on the replacement document will be processed with what is currently in use by the College and may be different from the ones printed on the original certificate.

• First copy of diploma/certificate(s) issued is free.
• Replacement fee is $45/copy.
• Make a payment online for replacement.

Processing time:

• Requests are processed within 15 business days from the receipt of the request and confirmation of the fee payment.
• To ensure timely processing, please forward your payment receipt to registrar@mccollege.edu

OR CLICK HERE TO COMPLETE FORM 

ATTENTION: Student records prior to 2017 do not qualify for urgent processing and may take 10+ days to receive.

MCC partnered with Parchment, education's largest transcript provider, to make ordering your official transcript & education verification easier and faster!

Education Verification provides confirmation of a learner's enrollment in a program of study and verifies their current status in the program. This includes students name, program name, program type (certificate vs degree), enrollment date, target completion date (applicable for active students only), program exit date, credential awarded, and date awarded. By requesting to send the records to a third party on student's behalf, the student gives the college permission to release their records to the third party listed on the request.

Request Instructions:

To avoid processing delays or extra charges, please review the details below:

Processing Time: 

Monday through Friday during published business hours in the order received by urgency; with urgent transcript requests processed first. Students should plan accordingly when placing time-sensitive orders as processing time does not include mailing time. Additionally, transcript requests are not processed on weekends, holidays, and campus closure days.

Delivery address and recipient details: 

• Before submitting your Parchment order, please review the delivery address and recipient details carefully. Once a Parchment order has been released, it cannot be redirected.

• If a previously sent education verification needs to be sent to a different recipient or address, a new education verification order must be placed, and additional order charges will apply.

• FERPA Release: All education verification orders requesting direct release to a third party (other than the student) must include a signed FERPA release.

• Student requests for employment, academic credit transfer, professional certification, or other credential verification reasons should verify with the requesting party whether they require a direct delivery, where education verification requests must be received directly from the college (and not directly from the student).

• Direct Delivery to Students: Student requests for the above-mentioned reasons but choosing to have the order delivered to themselves instead of the requesting party should confirm their intent in the comments section of the order form. 

Incomplete or conflicting information: 

The Registrar's Office is not responsible in processing delays or additional charges that may result from incomplete or conflicting information from Parchment orders. If the Parchment order contains incomplete or conflicting information, the Registrar's Office will attempt to contact the student for clarification. If the student does not respond, the Registrar's Office will use professional judgment to decide whether the request can be completed or should be cancelled. If cancelled, the order fee will be refunded to the student.

If you are a current or former student with an outstanding balance of $5.00 or more owed to the college, you can request the following records: 

• Unofficial Transcript
• Education Verification Letter
• Official Transcript (required to meet the criteria provided below)

Midwestern Career College will issue official transcript to a current or former student with an outstanding balance of $5.00 or more owed to the college if the request meets at least one of the criteria listed below: 

a) Financial obligations have been met for the payment period(s). 

Effective July 1, 2024, the college will provide a current or former student who owes a debt with official transcript that includes, at minimum, all the credit or clock hours for payment periods in which a student received Title IV funds and for which all institutional charges were paid or included in an agreement to pay at the time the request is made. 

b) Official transcript is requested to complete a job application.

• If the request is submitted by the student, the student must indicate that the transcript is requested for job application, provide employer contact information for transcript delivery, and fill out the FERPA release box.
• Alternatively, a student's potential or current employer can directly request transcripts via Parchment and provide FERPA Release Form signed by the student. 
• Students requesting official transcripts to complete a job application, and choosing to have the transcript delivered to themselves instead of the requesting party should confirm their intent in the comments section of the order form.  

c) Official transcript is requested to facilitate transfer from one institution of higher education to another.

• If the request is submitted by the student, the student must indicate that the transcript is requested for transfer to another institution, provide receiving institution's contact information for transcript delivery, and fill out the FERPA release box.
• Alternatively, the receiving institution can directly submit a Parchment request for an official transcript and attach the FERPA Release form.
• Students requesting official transcripts to facilitate transfer from one institution of higher education to another and choosing to have the transcript delivered to themselves instead of the requesting party should confirm their intent in the comments section of the order form. 

d) Official transcript is requested to apply for State, Federal, or institutional financial aid.

• If the request is submitted by the student, the student must indicate that the transcript is requested for the purposes of application for State, Federal, or institutional financial aid, provide requesting agency's contact information for transcript delivery, and fill out the FERPA release box.
• Alternatively, the requesting agency can directly submit a Parchment request for an official transcript and attach the FERPA Release form.
• Students requesting official transcripts for the purposes of application for State, Federal, or institutional financial aid and choosing to have the transcript delivered to themselves instead of the requesting party should confirm their intent in the comments section of the order form. 

e) Official transcript is requested in connection with joining the United States Armed Forces or Illinois National Guard.

• If the request is submitted by the student, the student must indicate that the transcript is requested for the purposes of joining the United States Armed Forces or Illinois National Guard, provide the Recruiting Officer's contact information for transcript delivery, and fill out the FERPA release box. 
• Alternatively, a Representative of the United States Armed Forces or Illinois National Guard can submit a Parchment request for an official transcript and attach the FERPA Release form.
• Students requesting official transcripts in connection with joining the United States Armed Forces or Illinois National Guard and choosing to have the transcript delivered to themselves instead of the requesting party should confirm their intent in the comments section of the order form. 

f) Official transcript is requested in connection with pursuing other postsecondary opportunities.

• Current and former students with an outstanding balance requesting transcript to pursue other postsecondary opportunities should provide explanation of the postsecondary opportunities they are pursuing in the comment section request, include contact information of the requesting party for transcript delivery, and fill out the FERPA release box. 
• Alternatively, the requesting party can submit a Parchment request for an official transcript, explain the purpose of the request in the comments, and attach the FERPA Release form. 
• Students choosing to have the transcript delivered to themselves instead of the requesting party should explain the purpose of the request and confirm their intent in the comments section of the order form.